Council Minutes, June 23, 2008, Regular Meeting

TOWN OF FORT FRANCES COUNCIL MINUTES SESSION NO. 016 JUNE 23, 2008 The meeting of Council of the Town of Fort Frances was held in the Council Chambers, Civic Centre on Monday, June 23, 2008 from 8:03 p.m. to 9:02 p.m. PRESENT: Mayor R. Avis, Chairperson (chaired 8:03 p.m. to 8:58 p.m. and 8:59 p.m. to 9:02 p.m.); Councillors J. Albanese, A Hallikas, K. Perry, G. Paul Ryan, S. Tibbs (chaired 8:58 p.m. to 8:59 p.m.) and R. Wiedenhoeft. ALSO PRESENT: M. McCaig, Administrator, G. Treftlin, Clerk; G. Bell, Manager, Community Services; D. Brown, Manager, Operations & Facilities; L. Witherspoon, Treasurer. 1. Disclosure of Pecuniary Interest: Mayor R. Avis disclosed his pecuniary interest in a non agenda item being a report dated June 20, 2008 from R. Hallam re: Proposed Sale of Municipal Property – McIrvine Road. Mayor Avis advised that the party negotiating to purchase the property is a relative and that he is a shareholder. Mayor Avis turned the chair over to Deputy Mayor S. Tibbs while the matter was considered and did not participate in any discussion of nor vote on the matter. 2. Verbal Communications: 1) Stan Hoard requested Council consider allowing the washing of personal vehicles during the odd/even day 4 hour exemption allowed for watering flowers and gardens. Mayor Avis responded that Operations and Facilities Executive Committee would consider his request. 2) The semi annual reports on activities within Town Divisions were presented by S. Tibbs, Chair Administration and Finance Executive Committee; R. Wiedenhoeft, Chair Operations and Facilities Executive Committee; A. Hallikas, Chair Community Services Executive Committee and J. Albanese, Chair Planning and Development Executive Committee. 3. Written communications as per the agenda attached. 4. Non agenda item: 1) R. Wiedenhoeft announced the International Tug ‘O War being held noon July 3, 2008 at Sorting Gap Marina. 5. Resolutions: 214 Albanese-Wiedenhoeft: THAT the provisions in the Procedure By-Law be suspended to allow this meeting to commence post 7:30 p.m. CARRIED 215 Ryan-Albanese: THAT the report on activities in the Administration and Finance Division, Community Services Division, Operations and Facilities Division and Planning and Development Division by the respective Executive Committee Chairs be received. CARRIED 216 Albanese-Ryan: THAT the following Consent items be approved: 1) Committee of the Whole Consent items # 7,8,9,10,11,12,13,14, and 15. 2) Council Consent Summary Report # 35 3) Council Consent items # 37,38,39 and 40. CARRIED 7) approved amending the deeming process re: de-registration of subdivision plan. 8) denied a request from C. Belluz re: acquisition of 446 Third Street East. Council Minutes 2008 June 23 Page 2 9) approved entering into a site plan agreement with 1417409 Ontario Inc. for the proposed development of a restaurant and sports bar at 810 King’s Highway. 10) approved administrative amendments to the LAS GASAMO Natural Gas Procurement Program agreement. 11) approved the February 2008 Drinking Water Systems Monthly Summary Report. 12) approved the May 2008 Drinking Water Systems Monthly Summary Report. 13) approved entering into a five year agreement with US Bank Canada re: Town’s purchasing card program. 14) approved minutes of settlement re: 820 McKenzie Avenue and 1052 Fifth Street East. 15) approved purchase card expenses for Mark McCaig, CAO in the amount of $100.00. 37) proclaimed September 22 – 26, 2008 as ‘Learn @ Work Week’ in the Town of Fort Frances. 38) referred a request from Police Services Board re: 2008 Annual Police Auction Proceeds to Administration and Finance Executive Committee for recommendation. 39) proclaimed July 21, 2008 as ‘Duncan Keith Day’ in the Town of Fort Frances. 40) supported Private Members Motion – 38 from Peter Julian MP Burnaby-West Minister re: the banning of production and import of products containing polybrominated dephenyl ethers (PBDEs). 217 Ryan-Albanese: THAT the minutes of the Council meetings being Sessions No. 14 and 15 dated June 9 and 11, 2008 having been typed and distributed be approved. CARRIED 218 Albanese-Ryan: THAT the reports of the Committee of the Whole of Council meetings being Sessions No. 20 and 21 dated June 9 and 11, 2008 having been typed and distributed be approved. CARRIED 219 Wiedenhoeft-Tibbs: THAT the verbal update from W. Derksen, Town Solicitor re: Multiplicities of Litigation be received and further that the matter proceed as directed. CARRIED 220 Ryan-Wiedenhoeft: THAT the report dated June 19, 2008 from F. Flatt, Municipal Planner re: Committee Member Conduct be supported and endorsed. CARRIED 221 Tibbs-Perry: THAT the report dated June 17, 2008 from G. Bell, Manager Community Services re: Rainy River District Public Transportation Issue be approved; and further THAT the Town of Fort Frances supports a local solution from a private provider be found to the Rainy River District Transportation Issue that will serve all the people and communities of the Rainy River District. CARRIED 222 Tibbs-Perry: Whereas on June 20, 2008, Howard Hampton, MPP, Kenora-Rainy River, wrote to the Town of Fort Frances in a letter certain requests Re: Bus Service to Winnipeg and Thunder Bay; Now therefore Council for the Corporation of the Town of Fort Frances resolves as follows: That the letter of June 20, 2008 by fax from Howard Hampton, MPP, Re: Bus Service to Winnipeg and Thunder Bay be received. CARRIED Council Minutes 2008 June 23 Page 3 223 Wiedenhoeft-Ryan: THAT the Fort Frances Blue Box Recycling Program Advisory Report dated June 12, 2008 be received and referred to Operations and Facilities Executive Committee for recommendation. CARRIED 224 Ryan-Wiedenhoeft: THAT the report dated June 20, 2008 from R. Hallam, Superintendent Planning and Development re: Proposed Sale of Town Property – McIrvine Road be approved. CARRIED Disclosure of Interest: R. Avis 225 Ryan-Albanese: THAT the following by-laws be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith: 41/08 A By-Law to designate an area as site plan control area and provide for site plan agreements as a condition of development re: 810 King’s Highway. 42/08 A By-Law to authorize entering into an agreement with Jim’s Construction of Fort Frances Limited with respect to the purchase of certain lands. 43/08 A By-Law to authorize the agency appointment of Local Authority Services Ltd. (LAS) and an agreement with LAS with respect to the purchase of natural gas for consumption by the Town. CARRIED 226 Albanese-Perry: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED G. Treftlin, Clerk R. Avis, Chairperson S. Tibbs, Chairperson