Council Minutes, April 28, 2008

TOWN OF FORT FRANCES COUNCIL MINUTES SESSION NO. 011 APRIL 28, 2008 The meeting of Council of the Town of Fort Frances was held in the Council Chambers, Civic Centre on Monday, April 28, 2008 from 8:30 p.m. to 8:58 p.m. PRESENT: Mayor R. Avis, chaired (8:30 p.m. to 8:47 p.m. and 8:48 p.m. to 8:58 p.m.); Councillors J. Albanese, A Hallikas, K. Perry G. Paul Ryan, S. Tibbs (chaired 8:47 p.m. to 8:48 p.m.) and R. Wiedenhoeft. ALSO PRESENT: M. McCaig, Administrator, G. Treftlin, Clerk; G. Bell, Manager, Community Services; D. Brown, Manager, Operations & Facilities; L. Witherspoon, Treasurer; R. Hallam, Superintendent Planning and Development, F. Flatt, Municipal Planner. Members of the public with an interest in the decision on By-Law 8/998-GG. 1. Declarations of pecuniary interest by members: 1) Councillor P. Ryan on agenda item 27, stating the claim for per-diem and expenses was his. He did not participate in any discussion of nor vote on the matter. 2) Councillor S. Tibbs on agenda item 24, stating the claim for per-diem and expenses was hers. She did not participate in any discussion of nor vote on the matter. 3) Councillor K. Perry on agenda item 26, stating the claim for per-diem and expenses was his. He did not participate in any discussion of nor vote on the matter. 4) Councillor R. Wiedenhoeft on agenda items 21 and 28, stating item 21 was to approve his attendance at a training session and 28 was his claim for per-diem and expenses. He did not participate in any discussion of nor vote on the matters. 5) Councillor J. Albanese on agenda item 25, stating the claim for per-diem and expenses was his. He did not participate in any discussion of nor vote on the matter. 6) Mayor R. Avis on agenda item 23, stating the claim for per-diem and expenses was his. He turned the chair over to Deputy Mayor S. Tibbs while the matter was considered. He did not participate in any discussion of nor vote on the matter. 2. Verbal communications: 1) F. Flatt, Municipal Planner spoke to her report on Zoning By-Law amendment 8/98-GG re: Lots 28 to 36, Plan SM 144. 3. Written communications as per the agenda attached. 4. Non agenda items: 1) Councillor R. Wiedenhoeft spoke on a meeting he attended at the Northwestern Health Unit recently regarding a proposed Community Garden. 2) Councillor A. Hallikas announced a public meeting to be held May 7, 2008 in the Council Chambers regarding the point park dock. 3) Request from G. Armstrong, Fire Chief for proclamation of Emergency Preparedness Week. 5. Resolutions: 123 Albanese-Wiedenhoeft: THAT the Procedure By-Law Provisions be suspended to permit this meeting of Council to start post 7:30 p.m. CARRIED Council Minutes 2008 April 28 Page 2 124 Tibbs-Hallikas: THAT the report dated April 24, 2008 from F. Flatt, Municipal Planner re: Zoning By-Law Amendment 8/98-GG Lots 28-36 Plan SM-144 be approved. CARRIED Yeas: R. Avis, A. Hallikas, P. Ryan, S. Tibbs, R. Wiedenhoeft Nays: J. Albanese, K. Perry 125 Wiedenhoeft-Tibbs: THAT the following Consent items be approved: 1) Committee of the Whole Consent items # 10,11,13,14,16,17,18,20,and 22. 2) Council Consent Summary Report # 45 3) Council Consent items # 47,48,49,50 and 51. CARRIED 10) approved the 2008 Bear Response Agreement with the MNR. 11) approved a Letter of Authorization, with specific conditions with Mr. and Mrs. Cousineau to allow outdoor laser tag activities in town owned parks. 13) approved donating the use of the Pither s Point Park property and further providing one free night of camping to all participants re: Canadian Cancer Society Relay for Life event June 27, 2008. 14) approved the 2008 Road and Bridge Infrastructure Investment funding in the amount of $191,885.00 from the Ministry of Transportation. 16) approved signing the Abitibi Consolidated Mill Complex Minutes of Settlement for 2003, 2004, 2005, 2006 and 2007. 17) approved 2008 capping parameters for Capped Properties. 18) approved the 2008 per capita funding for the Rainy River Future Development Corporation in the amount of $52,955.00. 20) approved donating 250 scratch pads, pens and pins for use in the registration packages re: District 1-A Senior Games, June 17, 18 and 19, 2008. 22) approved travel expenses for M. McCaig, CAO in the amount of $124.00 re: NOMA Conference April 16-19, 2008. 47) approved a Break Open Ticket Licence Application from LaVerendrye General Hospital Auxiliary at bonnie Blue from April 28 to October 28, 2008. 48) referred a deeming application request from Tina and Jamie Roth re: Lots 13 and 14 Plan SM60 to the Municipal Planner for processing. 49) referred the financial request from Rainy River Vet Services Committee re: Vet Assistance Trust Fund to the Administration and Finance Executive Committee for recommendation. 50) referred the financial request from Rainy River District Regional Abattoir Committee re Fundraising for a regional abattoir to the Administration and Finance Executive Committee for recommendation. 51) proclaimed May 25-31, 2008 as Energy Conservation Week in the Town of Fort Frances. 126 Tibbs-Hallikas: THAT the minutes of the Council meeting being Session No. 10 dated April 14, 2008 having been typed and distributed be approved. CARRIED 127 Wiedenhoeft-Tibbs: THAT the reports of the Committee of the Whole of Council meetings being Sessions No. 14 and 15 dated April 9 and 14, 2008 having been typed and distributed be approved. CARRIED 128 Albanese-Hallikas: THAT the letter dated April 22, 2008 from J. Mutz re: Sale of Property be received and the matter proceed as directed. CARRIED 129 Hallikas-Albanese: THAT the report dated April 23, 2008 from R. Hallam, Superintendent Planning and Development re: Property Matter Acquisition of Property be approved. CARRIED 130 Albanese-Hallikas: THAT the report dated April 24, 2008 from M. McCaig, CAO re: Protection of Property be received and the matter proceed as directed. CARRIED Council Minutes 2008 April 28 Page 3 131 Hallikas-Albanese: THAT Council adopt the 2008 Municipal Operating and Capital Budget on the basis of scenario F prepared by management and further that the appropriate by-law be prepared and public meeting scheduled. CARRIED 132 Perry-Ryan: THAT the contribution from the Town to the project to construct a new library in total not exceed $592,380.00 plus the value of the requisite building permit. CARRIED 133 Ryan-Albanese: THAT the report dated April 23, 2008 from G. Bell, Manager Community Services re: Non Budgeted Capital Repair 52 Canadians Arena Chiller Replacement be approved and further that an authorizing by-law be prepared. CARRIED 134 Albanese-Ryan: THAT the report dated April 17, 2008 from D. Brown, Manager Operations and Facilities re: 2008 Household Hazardous Waste Day Events and Approval of Free Tipping Day at the Landfill Site be approved as amended. CARRIED 135 Albanese-Ryan: THAT the report dated April 28, 2008 from D. Brown, Manager Operations and Facilities re: Addressing the Letter from Mr. William Albright and Proposed Amendment to Water System Management By-Law No. 16/06 be approved and further that an amending by-law be prepared. CARRIED 136 Albanese-Ryan: THAT the report dated April 23, 2008 from L. Witherspoon, Treasurer re: Chem-Free Grad Party be approved. CARRIED 137 Albanese-Ryan: THAT the report dated April 23, 2008 from M. McCaig, CAO re: AMO s Effective Municipal Councillor Program be approved. CARRIED Disclosure of Interest: R. Wiedenhoeft 138 Albanese-Hallikas: THAT the report dated April 23, 2008 from L. Witherspoon, Treasurer re: Mayor Avis Travel Expense and Per diem claims be approved. CARRIED Disclosure of Interest: R. Avis 139 Hallikas-Albanese: THAT the report dated April 23, 2008 from L. Witherspoon, Treasurer re: Councillor Sharon Tibbs Travel Expense and Per Diem be approved. CARRIED Disclosure of Interest: S. Tibbs 140 Hallikas-Wiedenhoeft: THAT the report dated April 23, 2008 from L. Witherspoon, Treasurer re: Councillor Albanese Travel Expense and Per Diem Claim be approved. CARRIED Disclosure of Interest: J. Albanese 141 Albanese-Hallikas: THAT the report dated April 23, 2008 from L. Witherspoon, Treasurer re: Councillor Perry Travel Expense and Per Diem Claims be approved as amended. CARRIED Disclosure of Interest: K. Perry 142 Hallikas-Albanese: THAT the report dated April 23, 2008 from L. Witherspoon, Treasurer re: Councillor Ryan Travel Expense and Per Diem Claims be approved. CARRIED Disclosure of Interest: P. Ryan 143 Albanese-Hallikas: THAT the report dated April 23, 2008 from L. Witherspoon, Treasurer re: Councillor Wiedenhoeft Travel Expense and Per Diem Claims be approved. CARRIED Disclosure of Interest: R. Wiedenhoeft Council Minutes 2008 April 28 Page 4 144 Hallikas-Albanese: THAT the joint report dated April 23, 2008 from G. Bell, Manager Community Services and G. Armstrong, Fire Chief re: Pump 11-2 1977 Fire Truck Replacement be approved with $285,000.00 to be funded from long term debt and $25,000.00 from reserves, and further that an authorizing by- law be prepared. CARRIED 145 Albanese-Hallikas: THAT the letter dated April 15, 2008 from Rainy River Standard Condominium Corporation No. 1 re: Water and Sewer Billing Issues be received and the matter proceed as directed. CARRIED 146 Hallikas-Albanese: THAT the report dated April 23, 2008 from D. Brown, Manager Operations and Facilities re: Temporary Traffic Control Measures Phase Two Central Avenue Reconstruction Project be approved and further that an authorizing by-law be prepared. CARRIED 147 Tibbs-Hallikas: THAT the following by-laws be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith: 23/08 A By-Law to authorize entering into an agreement with Leesa and Michael Schmid with respect to use of certain Town lands. 24/08 A By-Law to Establish Tax Ratios for Prescribed Property Classes. 26/08 A By-Law to authorize the Town s participation in funding from the Minister of Transportation for road and bridge capital investment needs for 2008. 27/08 A By-Law to provide for certain temporary Traffic Control measures on municipal highways in construction zones in 2008. 28/08 A By-Law to authorize capping parameters for commercial, industrial and multi-residential capped property classes and to establish a minimum tax level for certain eligible properties. CARRIED 148 Wiedenhoeft-Ryan: THAT By-Law No. 08/98-GG, being a By-Law to amend Zoning By-Law 08/98 be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith. DEFEATED 149 Ryan-Albanese: THAT May 4 thru 10, 2008 be proclaimed as Emergency Preparedness Week in the Town of Fort Frances as requested April 24, 2008 from G. Armstrong, Fire Chief/CEMC. CARRIED 150 Hallikas-Tibbs: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED R. Avis, Chairperson G. Treftlin, Clerk