Policy Manual

 

1. Administrative and Finance
PDF Document Policy Number
FLAG RAISING AND PROCLAMATION POLICY Policy Number 1.10
ACCOUNTABILITY AND TRANSPARENCY Policy Number 1.21
ACCOUNTING FOR TANGIBLE CAPITAL ASSETS Policy Number 1.18
ASSET RETIREMENT OBLIGATIONS POLICY Policy Number 1.25
BOARDS AND COMMISSIONS Policy Number 1.4
BOOKING OF COUNCIL CHAMBERS AND COMMITTEE ROOM Policy Number 1.11
CIVIL MARRIAGE SOLEMNIZATION POLICY Policy Number 1.24
COLLECTIONS (ACCOUNTS RECEIVABLE, TAX, WATER & SEWER) Policy Number 1.9
COLOUR CODE FOR MUNICIPAL BUILDINGS Policy Number 1.2
EXTERNAL COMMUNICATIONS POLICY Policy Number 1.1
FINANCIAL STATEMENT Policy Number 1.14
FORT FRANCES COOPERATIVE PURCHASING GROUP Policy Number 1.3
HIGH SCHOOL PARTICIPATION ON COUNCIL APPOINTED COMMISSIONS, BOARDS, COMMITTEES Policy Number 1.6
INVESTMENTS Policy Number 1.15
LONG TERM CAPITAL FINANCIAL PLAN Policy Number 1.19
EXTERNAL COMMUNICATIONS POLICY Policy Number 1.1
MEMBERSHIPS AND GRANTS Policy Number 1.16
OPENING OF COUNCIL MAIL Policy Number 1.5
PROCUREMENT Policy Number 1.12
PROVINCIAL OFFENSES ACT COLLECTION / WRITE OFF Policy Number 1.13
PUBLIC NOTICE POLICY Policy 1.8
SALE OF SURPLUS LAND Policy Number 1.7
USE OF CORPORATE RESOURCES IN ELECTION PERIODS Policy Number 1.17
PURCHASING CARD  Policy Number 1.09
USE OF CORPORATE LOGO, CREST POLICY Policy Number 1.26
VIDEO SURVEILLANCE POLICY Policy Number 1.22
VOLUNTEER RECOGNITION POLICY Policy Number 1.23
CLAIMS HANDLING POLICY Policy Number 1.26

2. Community Services
PDF Document Policy Number
ACCESS TO RECREATION AND LEISURE Policy Number 2.6
ALCOHOL Policy Number 2.1
FACILITY RENTAL Policy Number 2.5
MEMBERSHIP AND PROGRAMS Policy Number 2.15
MUSEUM CONSERVATION Policy Number 2.14
MUSEUM AND CULTURAL CENTRE COLLECTION MANAGEMENT Policy Number 2.10
MUSEUM AND CULTURAL CENTRE EXHIBITION Policy Number 2.11
MUSEUM AND CULTURAL CENTRE FINANCE Policy Number 2.9
MUSEUM AND CULTURAL CENTRE INTERPRETATION & EDUCATION Policy Number 2.12
MUSEUM AND CULTURAL CENTRE RESEARCH Policy Number 2.2
MUSEUM AND CULTURAL CENTRE STATEMENT OF PURPOSE Policy Number 2.8
TOWNSHEND THEATRE OPERATIONS Policy Number 2.3
VANDALISM AND WILFUL DAMAGE Policy Number 2.7

3. Human Resources
PDF Document Policy Number
ACCESSIBILITY STANDARDS FOR CUSTOMER SERVICE Policy Number 3.26
SOCIAL MEDIA CONDUCT Policy Number 3.27
CHILDREN'S COMPLEX DRESS CODE Policy Number 3.24
CRIMINAL BACKGROUND CHECK Policy Number 3.13
DRESS CODE Policy Number 3.17
EMPLOYEE APPRECIATION / RECOGNITION AND EXPRESSION OF CARE Policy Number 3.34
EMPLOYEE CONDUCT Policy Number 3.7
EMPLOYEE CONFIDENTIALITY Policy Number 3.4
INDIVIDUAL ACCOMMODATION PLAN Policy Number 5.42
INFORMATION TECHNOLOGY RESOURCES Policy Number 3.20
LEAVE OF ABSENCE WITHOUT PAY Policy Number 3.5
MANAGEMENT / NON-UNION BENEFITS Policy Number 3.10
MANAGEMENT NON-UNION SALARY ADMINISTRATION Policy Number 3.6
MUNICIPAL AND EMPLOYEE VEHICLES Policy Number 3.16
PERFORMANCE APPRAISAL Policy Number 3.30
PERSONNEL SELECTION Policy Number 3.15
REPRESENTATION AND SPECIAL EVENT FUNCTIONS Policy Number 3.21
RESPONSIBILITY ALLOWANCE Policy Number 3.19
SMOKING Policy Number 3.1
STAFF ATTENDANCE AT COUNCIL MEETINGS Policy Number 3.22
STUDENT EMPLOYMENT Policy Number 3.28
TRAINING AND DEVELOPMENT Policy Number 3.2
TRAVEL Policy Number 3.11
VOLUNTARY CONTRIBUTIONS TO CHARITIES THROUGH PAYROLL DEDUCTION Policy Number 3.18
VOLUNTEER FIREFIGHTER EMPLOYMENT Policy Number 3.14
PREGNANCY AND PARENTAL LEAVE FOR MEMBERS OF COUNCIL Policy Number 3.31
COUNCIL / STAFF RELATIONS Policy Number 3.32
CHIEF ADMINISTRATIVE OFFICER (CAO) PERFORMANCE APPRAISAL Policy Number 3.33
DISCONNECTING FROM WORK Policy Number 3.8
PUBLIC CONDUCT POLICY Policy Number 3.9

5. Operations and Facilities
PDF Document Policy Number
AIRPORT MANAGEMENT STRUCTURE MODIFIED Policy Number 4.25
BOATERS USING THE SORTING GAP MARINA BOAT RAMP Policy Number 4.21
CEMETERY INTERMENT Policy Number 4.16
CONTRACTOR'S PROCEDURE FOR WORKING WITHIN TOWN'S RIGHT OF WAY Policy Number 4.14
DEVELOPMENT FILL Policy Number 4.12
DISCHARGE OF WTP CLARIFIER SLUDGE INTO THE SANITARY SEWER COLLECTION SYSTEM Policy Number 4.18
DISCOUNTING OF AVIATION FUEL AT AIRPORT Policy Number 4.20
INTERNAL USE OF TOWN OWNED EQUIPMENT Policy Number 4.3
LANDFILL SITE GATE POLICY Policy Number 4.2
OFF LOADING SODA ASH AT THE WATER TREATMENT PLANT Policy Number 4.19
SELLING OR LOANING MATERIAL TO THE PRIVATE SECTOR Policy Number 4.13
SOP A MAJOR CHLORING GAS LEAK IN THE EQUIPMENT ROOM AT THE WATER TREATMENT PLANT Policy Number 4.7
SOP BACTERIOLOGICAL TESTING FOR WATER MAINS Policy Number 4.11
SOP BREAKDOWN OF EQUIPMENT AT THE WATER TREATMENT PLANT Policy Number 4.6
SOP DE-CHLORINATION Policy Number 4.10
SOP DESTRUCTION OF WATER TOWER AND TREATMENT PLANT Policy Number 4.24
SOP DISINFECTION OF WATER MAINS Policy Number 4.9
SOP FLUSHING OF WATER MAINS Policy Number 4.8
SOP HYDRO POWER OUTAGE FOR OPERATING THE POWER SYSTEM Policy Number 4.5
SOP PANDEMIC SITUATION Policy Number 4.23
SOP RAW WATER SOURCE CONTAMINATION Policy Number 4.4
SOP THAWING OF WATER SERVICES USING DBH MACHINE Policy Number 4.26
SOP UPLUGGING PRIVATE SANITARY SEWER SERVICES Policy Number 4.22
SOP WATER MAIN BREAKS AND REPAIRS Policy Number 4.15
USE OF PESTICIDES IN AND AROUND WATER WORKS Policy Number 4.17
WINTER CONTROL OPERATIONS Policy Number 4.1
ASSET MANAGEMENT Policy Number 4.28

Indigent Burial / Unclaimed Found Bodies Burials

 Policy Number 4.29
TREE CANOPY Policy Number 4.30

5. Health and Safety
PDF Document Policy Number
ACCIDENT INVESTIGATION Policy Number 5.5
AIRPORT SAFETY Policy Number 5.39
COMMUNICABLE DISEASE Policy Number 5.11
CONFINED SPACE
CONFINED SPACE FORMS: 		Policy Number 5.16
CONTRACTOR OCCUPATIONAL HEALTH AND SAFETY Policy Number 5.9
CRITICAL INJURY REPORTING AND INVESTIGATION Policy Number 5.6
EMERGENCY PROCEDURES Policy Number 5.21
EMERGENCY PROCEDURE DURING A THUNDER/LIGHTNING STORM Policy Number 5.38
EQUIPMENT PURCHASE / REPLACEMENT Policy Number 5.15
FIRE SAFETY PLAN Policy Number 5.37
FIRST AID Policy Number 5.7
FLUORIDE HANDLING POLICY Policy Number 5.26
GENERAL SAFETY RULES Policy Number 5.32
HAZARDOUS MATERIALS CONTROL Policy Number 5.12
HEALTH AND SAFETY COMMUNICATION Policy Number 5.27
HEALTH AND SAFETY ENFORCEMENT AND DISCIPLINE Policy Number 5.28
HEALTH AND SAFETY TRAINING Policy Number 5.2
HOT WORK Policy Number 5.18
HOUSEKEEPING Policy Number 5.29
INDIVIDUAL RESPONSIBILITY Policy Number 5.14
INFECTION CONTROL Policy Number 5.42
JOINT OCCUPATIONAL HEALTH AND SAFETY COMMITTEES Policy Number 5.3
LOCKOUT / BLOCKOUT Policy Number 5.17
MINISTRY OF LABOUR SITE VISITS Policy Number 5.13
MODIFIED WORK PROGRAM Policy Number 5.23
HEALTH AND SAFETY POLICY Policy Number 5.1
PERSONAL PROTECTIVE EQUIPMENT Policy Number 5.8
PHYSICAL DEMANDS ANALYSIS Policy Number 5.41
REFUSAL TO WORK Policy Number 5.15
REPORTING OF HAZARDOUS CONDITIONS Policy Number 5.30
SIGNALER PROCEDURE Policy Number 5.25
SOP - CIVIC CENTRE RE-OPENING DURING COVID-19 N/A
STANDARD OF DRESS Policy Number 5.24
STANDARD OPERATING PROCEDURES Policy Number 5.22
TRAFFIC CONTROL Policy Number 5.35
TRENCHING SAFETY Policy Number 5.36
WHMIS COMPLIANCE Policy Number 5.33
WORKING IN HIGH PLACES Policy Number 5.10
WORKING IN THE VICINITY OF OVERHEAD ENERGIZED ELECTRICAL LINES Policy Number 5.31

WORKPLACE HARASSMENT 
WORKPLACE VIOLENCE

 Policy Number 5.34 & 5.34.1
WORKPLACE INCIDENT REPORTING Policy Number 5.20
WORKPLACE INSPECTION Policy Number 5.4

6. Standard Operating Procedures for Public Works & Memorial Sports Centre
PDF Document Policy Number
Propane Handling (Memorial Sports Centre) N/A
Propane Handling (Public Works) N/A
Traffic Control on Public Works Job Sites N/A
Rotary Lift Vehicle Hoist and Rolling Jacks N/A
Filling Chlorine Acid Vats at the Memorial Sports Centre N/A
Ice Edger Operation at the Memorial Sports Centre N/A
SOP, 3500 psi Portable Pressure Washer N/A
SOP, Working with Aspestos Cement AC Pipe N/A

8. Planning & Development
PDF Document Policy Number
LOCAL IMPROVEMENT POLICY Policy Number 6.1
SALE OF TOWN LANDS Policy Number 6.2
MUNICIPAL CANNABIS POLICY Policy Number 6.3
STREET NAMING AND RENAMING Policy Number 6.4

9. Governance / Council
PDF Document Policy Number
COUNCIL REMUNERATION POLICY Policy Number 1.1
POLICIES FRAMEWORK POLICY Policy Number 9.1
PUBLIC COMPLAINT POLICY Policy Number 3.12